Horizon Europe Programme

Application Form (HE RIA)
 Hop-on Facility 
HORIZON-WIDERA-2023-ACCESS-06-01

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Project proposal – Technical description (Part B) 

Version 1.1
19 December 2022

Structure of the Proposal 

The proposal contains two parts:

•	Part A of the proposal is generated by the IT system. It is based on the information entered by the participants through the submission system in the Funding & Tenders Portal. The participants can update the information in the submission system at any time before final submission. For the purpose of the Hop-On Facility, the details relating only to the coordinator and the new partner from the Widening country needs to be added and not the full consortium as this will be found in the Project GA Annex.
  
•	Part B of the proposal is the narrative part that includes three sections that each correspond to an evaluation criterion. Part B needs to be uploaded as a PDF document following the templates downloaded by the applicants in the submission system for the specific call or topic. The templates for a specific call may slightly differ from the example provided in this document.

The electronic submission system is an online wizard that guides you step-by-step through the preparation of your proposal. The submission process consists of 6 steps:

- Step 1: Logging in the Portal 
- Step 2: Select the call, topic and type of action in the Portal
- Step 3: Create a draft proposal: Title, acronym, summary, main organisation and contact details
- Step 4: Manage your parties and contact details: add your partner organisations and contact details. 
- Step 5: Edit and complete web forms for proposal part A and upload proposal part B
- Step 6: Submit the proposal

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HISTORY OF CHANGES	
Version	Publication date	Changes	
1.0	10.01.2022	•	Initial version	
1.1	19.12.2022	•	Adaptations to the Work Programme 2023-2024	

Proposal template Part B: technical description
(for full proposals: single stage submission procedure)

This template is to be used in the single-stage submission procedure for proposals submitted to the Hop-on Facility call of the WIDERA programme (HORIZON-WIDERA-2023-ACCESS-06)
The structure of this template must be followed when preparing your proposal. It has been designed to ensure that the important aspects of your planned work are presented in a way that will enable the experts to make an effective assessment against the evaluation criteria. Sections 1, 2 and 3 each correspond to an evaluation criterion. 
Please be aware that proposals will be evaluated as they were submitted, rather than on their potential if certain changes were to be made. This means that only proposals that successfully address all the required aspects will have a chance of being funded. There will be no possibility for significant changes to content, budget and consortium composition during grant preparation.
 Page limit: The title, list of participants and sections 1, 2 and 3, together, should not be longer than 8 pages. All tables, figures, references and any other element pertaining to these sections must be included as an integral part of these sections and are thus counted against this page limit. The number of pages included in each section of this template is only indicative. 
The page limit will be applied automatically. At the end of this document you can see the structure of the
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 actual proposal that you need to submit, please remove all instruction pages that are watermarked. 
If you attempt to upload a proposal longer than the specified limit before the deadline, you will receive an automatic warning and will be advised to shorten and re-upload the proposal. After the deadline, excess pages (in over-long proposals/applications) will be automatically made invisible, and will not be taken into consideration by the experts. The proposal is a self-contained document.  Experts will be instructed to ignore hyperlinks to information that is specifically designed to expand the proposal, thus circumventing the page limit. 
Please, do not consider the page limit as a target! It is in your interest to keep your text as concise as possible, since experts rarely view unnecessarily long proposals in a positive light.
 The following formatting conditions apply. 
The reference font for the body text of proposals is Times New Roman (Windows platforms), Times/Times New Roman (Apple platforms) or Nimbus Roman No. 9 L (Linux distributions).
The use of a different font for the body text is not advised and is subject to the cumulative conditions that the font is legible and that its use does not significantly shorten the representation of the proposal in number of pages compared to using the reference font (for example with a view to bypass the page limit).
The minimum font size allowed is 11 points. Standard character spacing and a minimum of single line spacing is to be used. This applies to the body text, including text in tables.
Text elements other than the body text, such as headers, foot/end notes, captions, formula's, may deviate, but must be legible.
The page size is A4, and all margins (top, bottom, left, right) should be at least 15 mm (not including any footers or headers).

DEFINITIONS 	
Critical risk	A critical risk is a plausible event or issue that could have a high adverse impact on the ability of the project to achieve its objectives.   
Level of likelihood to occur (Low/medium/high): The likelihood is the estimated probability that the risk will materialise even after taking account of the mitigating measures put in place.
Level of severity (Low/medium/high): The relative seriousness of the risk and the significance of its effect.	
Deliverable	A report that is sent to the Commission or Agency providing information to ensure effective monitoring of the project. There are different types of deliverables (e.g. a report on specific activities or results, data management plans, ethics or security requirements). 	
 Impacts	Wider long term effects on society (including the environment), the economy and science, enabled by the outcomes of R&I investments (long term). It refers to the specific contribution of the project to the work programme expected impacts described in the destination. Impacts generally occur some time after the end of the project.
Example: The deployment of the advanced forecasting system enables each airport to increase maximum passenger capacity by 15% and passenger average throughput by 10%, leading to a 28% reduction in infrastructure expansion costs.	
Milestone	Control points in the project that help to chart progress. Milestones may correspond to the achievement of a key result, allowing the next phase of the work to begin. They may also be needed at intermediary points so that, if problems have arisen, corrective measures can be taken. A milestone may be a critical decision point in the project where, for example, the consortium must decide which of several technologies to adopt for further development. The achievement of a milestone should be verifiable.	
Objectives
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	The goals of the work performed within the project, in terms of its research and innovation content. This will be translated into the project’s results. These may range from tackling specific research questions, demonstrating the feasibility of an innovation, sharing knowledge among stakeholders on specific issues. The nature of the objectives will depend on the type of action, and the scope of the topic.	
Outcomes

	The expected effects, over the medium term, of projects supported under a given topic.  The results of a project should contribute to these outcomes, fostered in particular by the dissemination and exploitation measures. This may include the uptake, diffusion, deployment, and/or use of the project’s results by direct target groups. Outcomes generally occur during or shortly after the end of the project.
Example: 9 European airports adopt the advanced forecasting system demonstrated during the project.	
Pathway to impact 	Logical steps towards the achievement of the expected impacts of the project over time, in particular beyond the duration of a project. A pathway begins with the projects’ results, to their dissemination, exploitation and communication, contributing to the expected outcomes in the work programme topic, and ultimately to the wider scientific, economic and societal impacts of the work programme destination. 	
Research output	Results generated by the action to which access can be given in the form of scientific publications, data or other engineered outcomes and processes such as software, algorithms, protocols and electronic notebooks.	
Results	What is generated during the project implementation. This may include, for example, know-how, innovative solutions, algorithms, proof of feasibility, new business models, policy recommendations, guidelines, prototypes, demonstrators, databases and datasets, trained researchers, new infrastructures, networks, etc. Most project results (inventions, scientific works, etc.) are ‘Intellectual Property’, which may, if appropriate, be protected by formal ‘Intellectual Property Rights’.
Example: Successful large-scale demonstrator: trial with 3 airports of an advanced forecasting system for proactive airport passenger flow management.	
Technology Readiness Level	See Work Programme General Annexes B	

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Title and Acronym of the Hop-On proposal

Title, acronym and project ID (#grant number) of the ongoing Horizon Europe project		

The coordinator confirms that all consortium partners are aware and agree on the accession of the new hop on partner to the ongoing Horizon Europe project (insert acronym and project number).	Yes 
☐	No 
☐	

The addition of the widening partner raises new ethical or security issues compared to those already identified (if any) in the current running project?
If Yes, please fill in section 4 “Ethics and Security” in the Application form (Part A) accordingly.	Yes 
☐	No 
☐	

	The coordinator must upload in the Submission System an additional mandatory Annex “Project Grant Agreement” (PDF max 50 MB) containing the signed GA, Form A, Form B and the budget table of the ongoing Horizon Europe project to which the Widening partner will join.

	 A summary list of all project consortium members should be provided in the table below. 
	Insert the hop on widening partner* as the last participant in the list of participants.
List of participants
Participant No. **	Participant organisation
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 name	Country	
1 (Coordinator)***			
2			
3			
* The widening partner must be a legal entity established in a Widening country wishing to join this collaborative RIA action.
** Please, use the same participant numbering and name as those used in the administrative proposal forms. 
*** The co-ordinator must be from a project funded under Pillar 2 or an EIC Pathfinder call of Horizon Europe with a valid Grant Agreement (RIA) that does not have any participant from a country eligible to host the co-ordinator under the Widening component (Widening country).

1.	Excellence
Excellence – aspects to be taken into account.
•	Clarity and pertinence of the project’s objectives, and the extent to which the proposed work is ambitious, and goes beyond the state of the art.
•	Soundness of the proposed methodology, including the underlying concepts, models, assumptions, interdisciplinary approaches, appropriate consideration of the gender dimension in research and innovation content, and the quality of open science practices, including sharing and management of research outputs and engagement of citizens, civil society and end users where appropriate.	
	The following aspects will be taken into account only to the extent that the proposed work is within the scope of the work programme topic.
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1.1	Objectives and ambition [e.g. half page] Modify Section 1.1 if applicable
•	Briefly describe how the addition of the widening partner will enhance the project’ objectives and/or influence the state of the art in terms of novel concepts and approaches, new products, services or business and organisational models
1.2	Methodology [e.g. 1.5 pages] modify section 1.2. if applicable. 
•	Describe if and how the existing overall project methodology including the concepts, models and assumptions that underpin the work of the project, will change due to the addition of the new widening partner and the added value of these modifications. 
•	Describe and explain if an additional methodology will be used and/or a new scientific discipline will be entering the project and highlight its added value to the project referring also to any important challenges you may have identified in the chosen methodology and how you intend to overcome them.
•	Describe (if applicable) any new elements (or modifications to the existing practices within the project) relating to open science, data management and management of other research outputs as a result of the addition of the widening partner

2.	Impact
Impact – aspects to be taken into account.
•	Credibility of the pathways to achieve the expected outcomes and impacts specified in the work programme, and the likely scale and significance of the contributions due to the project.
•	Suitability and quality of the measures to maximise expected outcomes and impacts, as set out in the dissemination and exploitation plan, including communication activities.	
The results of your project should make a contribution to the expected outcomes set out in the WIDERA work programme action and outcomes specific to the Workprogramme to which your project was submitted . 
In this section you should show how your project could contribute to the outcomes and impacts described in the work programme, the likely scale and significance of this contribution, and the measures to maximise these impacts.		
2.1		Project’s pathways towards impact [e.g. 1 page] 
•	Please describe concisely how the current impacts/outcomes of your project, beyond the immediate scope and duration of the project, will be affected by the addition of the new widening partner. Describe the contribution of the new widening partner and any new elements or modifications.  

•	Describe the contribution of the new widening partner and the contribution your project would make towards the outcomes specified in this WIDERA topic: 

o	At consortium level, enlarges outreach of the participants’ R&I actions and provides access to new talent pools. 

o	At the level of the new partner, new competencies and skills for working in transnational projects including research management and dissemination and exploitation are acquired.

2.2	Measures to maximise impact - Dissemination, exploitation and communication [e.g. 1 page]
•	Briefly describe the added value the new widening partner will bring to the communication, dissemination and exploitation strategies of the project. 
•	Outline (if applicable) if the strategy for the management of intellectual property, foreseen protection measures, such as patents, design rights, copyright, trade secrets, etc., and how these would be used to support exploitation have changed as a result of the addition of the widening partner in your project.

3.	Quality and efficiency of the implementation
Quality and efficiency of the implementation – aspects to be taken into account
‒	Quality and effectiveness of the work plan, assessment of risks, and appropriateness of the effort assigned to work packages, and the resources overall
‒	Capacity and role of each participant, and extent to which the consortium as a whole brings together the necessary expertise.	

3.1	Work plan and resources [e.g. 3 pages – including tables]
In this section, modifications are mandatory for the role and tasks of the widening partner. Please provide the following:
•	The widening partner must become visible either by a dedicated work package under its’ responsibility and/or dedicated tasks (sub-work packages) that may be distributed over a multiple of work packages. 
•	The R&I added value of the widening partner needs to be demonstrated in the work package/task description (table 3.1 a/b) and underpinned by one or more deliverables (table 3.1c) and if applicable an additional milestone (table 3.1.d).
•	Resources required for the widening partner – especially person months – and any other categories of resources must be outlined in tables 3.1f-j.
•	Additional efforts for the integration on the widening partner (mainly person months) up to the value of 10% of the widening partners budget may be claimed by the co-ordinator and updated accordingly. 

Please provide the following:
•	brief presentation of the modifications on the overall structure of the work plan due to the addition of the widening partner;
•	modifications (if any) related to the timing of the different work packages and their components (Gantt chart or similar) due to the addition of the widening partner;
•	modifications (if any) to the graphical presentation of the components showing how they inter-relate (Pert chart or similar) due to the addition of the widening partner;
•	detailed work description, i.e.:
o	a list of the modified or new work package(s) due to the addition of the widening partner;(table 3.1a);
o	a description of the new work package(s) and/or changes to the existing work package(s) (table 3.1b);
o	a list of new and/or modified deliverables due to the addition of the widening partner (table 3.1c);
	Give full details. Base your account on the logical structure of the project and the stages in which it is to be carried out. The number of work packages should be proportionate to the scale and complexity of the project.
	You should give enough detail in each work package to justify the proposed resources to be allocated and also quantified information so that progress can be monitored, including by the Commission.
	Resources assigned to work packages should be in line with their objectives and deliverables. 
	Please make sure the information in this section matches the costs as stated in the budget table in section 3 of the application forms, and the number of person months, shown in the detailed work package descriptions.
•	a list of new or modified milestones due to the addition of the widening partner; (table 3.1d); 
•	modifications (if any) to the critical risks or description of new risks due to the addition of the widening partner; relating to project implementation, that the stated project's objectives may not be achieved. Detail any risk mitigation measures. You will be able to update the list of critical risks and mitigation measures as the project progresses (table 3.1e);
•	a table showing the changes to the number of person months required due to the addition of the widening partner; (table 3.1f);
•	a table (if applicable) showing the description and justification of subcontracting costs of the widening partner; (table 3.1g);
•	a table (if applicable) showing justifications for ‘purchase costs’ (table 3.1h) for the widening partner where those costs exceed 15% of the personnel costs (according to the budget table in proposal part A);
•	if applicable, a table showing justifications for ‘other costs categories’ for the widening partner (table 3.1i);
•	if applicable, a table showing in-kind contributions from third parties for the widening partner (table 3.1j)
3.2	Capacity of the new widening partner [e.g. 1 page] Updating this section is instrumental for the hop on facility.
 The individual members of the consortium, including the new widening partner are described in a separate section under Part A. There is no need to repeat that information here. 
•	Clearly present the widening partner, describing its role and profile in the consortium demonstrating the R&I added value to the project beyond the mere widening aspect. 
•	Describe the complementary function of the widening partner to the other members of the consortium and its capacity to carry out the work assigned. 
•	If applicable, explain the industrial/commercial dimension in the context of the addition of the new widening partner to ensure exploitation of the results and explain why this is consistent with and will help to achieve the specific measures which are proposed for the exploitation of the results. 
•	If applicable, show how the partners will have access to new infrastructure needed to carry out the project activities due to the addition of the widening partner.

Tables for section 3.1
Table 3.1a: 	List of work packages (i.e the new work package or the work packages which have been modified as a result of the addition of the widening partner)

Work package No	Work Package Title	Lead Participant No	Lead Participant Short Name	Person-Months	Start Month	End month	

							

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Table 3.1b:	Work package description (add the new work package or the changes to the existing work packages as a result of the widening partner)
For each work package: 
Work package number 		
Work package title		
 Participants involved in each WP and their efforts are shown in table 3.1f. Lead participant and starting and end date of each WP are shown in table 3.1a.)
Objectives 

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Description of work (where appropriate, broken down into tasks), lead partner and role of participants. Deliverables linked to each WP are listed in table 3.1c (no need to repeat the information here).

	

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Table 3.1c:	List of Deliverables (add the new deliverables for which the widening partner will be the lead or the existing deliverables to which the widening partner will contribute)
Only include deliverables that you consider essential for effective project monitoring. 
Number	Deliverable name	Short description	Work package number 	Short name of lead participant 	Type	Dissemination level	Delivery date
(in months)	

					
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KEY 
Deliverable numbers in order of delivery dates. Please use the numbering convention <WP number>.<number of deliverable within that WP>. 
For example, deliverable 4.2 would be the second deliverable from work package 4.

Type: 
Use one of the following codes: 
R:	Document, report (excluding the periodic and final reports) 
DEM:	Demonstrator, pilot, prototype, plan designs 
DEC:	Websites, patents filing, press & media actions, videos, etc.
DATA:	Data sets, microdata, etc.
DMP: 	Data management plan
ETHICS:	Deliverables related to ethics issues.  
SECURITY: Deliverables related to security issues
OTHER: Software, technical diagram, algorithms, models, etc.

Dissemination level: 
Use one of the following codes: 
PU – Public, fully open, e.g. web (Deliverables flagged as public will be automatically published in CORDIS          project’s page)
SEN – Sensitive, limited under the conditions of the Grant Agreement	
Classified R-UE/EU-R – EU RESTRICTED under the Commission Decision No2015/444
Classified C-UE/EU-C – EU CONFIDENTIAL under the Commission Decision No2015/444
Classified S-UE/EU-S – EU SECRET under the Commission Decision No2015/444

Delivery date
Measured in months from the project start date (month 1)	

Table 3.1d:	List of milestones (if applicable, add the new milestone (s) or the modification to existing milestones as a result of the widening partner)
Milestone number	Milestone name	Related work package(s)	Due date (in month)	Means of verification	

					

KEY
Due date
Measured in months from the project start date (month 1)

Means of verification 
Show how you will confirm that the milestone has been attained. Refer to indicators if appropriate. For example: a laboratory prototype that is ‘up and running’; software released and validated by a user group; field survey complete and data quality validated.	

Table 3.1e:	Critical risks for implementation 
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(if applicable, add any updates to the critical risks and mitigation plans as result of the widening partner)
Description of risk (indicate level of (i) likelihood, and (ii) severity: Low/Medium/High)	Work package(s) involved	Proposed risk-mitigation measures	

			

Definition critical risk: 
A critical risk is a plausible event or issue that could have a high adverse impact on the ability of the project to achieve its objectives. 

Level of likelihood to occur: Low/medium/high
The likelihood is the estimated probability that the risk will materialise even after taking account of the mitigating measures put in place.

Level of severity: Low/medium/high
The relative seriousness of the risk and the significance of its effect.	

Table 3.1f: 	Summary of staff effort 
Please indicate the number of person/months over the whole duration of the planned work, for each work package, for the new widening partner. 

	WPn	WPn+1	WPn+2	Total Person-
Months per Participant	
Participant Number/Short Name 					
Total Person Months					

Table 3.1g:	‘Subcontracting costs’ items (if applicable) 

For the new widening partner, describe and justify the tasks to be subcontracted (please note that core tasks of the project should not be sub-contracted).

Participant Number/Short Name	
	Cost (€)	
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Description of tasks and justification	
Subcontracting 			

Table 3.1h:	‘Purchase costs’ items (travel and subsistence, equipment and other goods, works and services) (if applicable)

Please complete the table below for the new widening partner if the purchase costs (i.e. the sum of the costs for ’travel and subsistence’, ‘equipment’, and ‘other goods, works and services’) exceeds 15% of the personnel costs for that partner (according to the budget table in proposal part A). The record must list cost items in order of costs and starting with the largest cost item, up to the level that the remaining costs are below 15% of personnel costs. 
Participant Number/Short Name	
	Cost (€)	Justification	
Travel and subsistence 			
Equipment 			
Other goods, works and services			
Remaining purchase costs (<15% of pers. Costs)			
Total			

Table 3.1i:	‘Other costs categories’ items (e.g. internally invoiced goods and services) (if applicable)

Please complete the table below for the new widening partner that would like to declare costs under other costs categories (e.g. internally invoiced goods and services), irrespective of the percentage of personnel costs. 
Participant Number/Short Name	
	Cost (€)	Justification	
Internally invoiced goods and services			
…			

Table 3.1j:	‘In-kind contributions’ provided by third parties (if applicable)

Please complete the table below for the new widening partner that will make use of in-kind contributions (non-financial resources made available free of charge by third parties). In kind contributions provided by third parties free of charge are declared by the participants as eligible direct costs in the corresponding cost category (e.g. personnel costs or purchase costs for equipment). 
Participant Number/Short Name	
Third party name	Category	Cost (€)	Justification	
	Select between
Seconded personnel
Travel and subsistence
Equipment
Other goods, works and services
Internally invoiced goods and services 			

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ANNEXES TO PROPOSAL PART B 

Some calls may ask to upload annexes to proposal part B. The annexes must be uploaded as separate documents in the submission system. The most common annexes to be uploaded in Horizon Europe are (standard templates are published in the Funding & Tenders portal): 

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•	CLINICAL TRIALS: Annex with information on clinical trials 
•	FINANCIAL SUPPORT TO THIRD PARTIES: Annex with information on financial support to third parties. 
•	CALLS FLAGGED AS SECURITY SENSITIVE: Annex with information on security aspects. 
•	ETHICS: ethics self-assessment should be included in proposal part A. However, in calls where several serious ethics issues are expected, the character limited in this section of proposal part A may not be sufficient for participants to give all necessary information. In those cases, participants may include additional information in an annex to proposal part B.  

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Proposal template Part B: technical description

Title of the Proposal
List of participants
Participant No. *	Participant organisation name	Country	
1 (Coordinator)			
2			
3			
…			

1.	Excellence
1.1	Objectives and ambition 
Insert here text for your proposal

1.2	Methodology 
Insert here text for your proposal

2.	Impact
2.1	Project’s pathways towards impact
Insert here text for your proposal

2.2	Measures to maximise impact - Dissemination, exploitation and communication
Insert here text for your proposal	
	
3. Quality and efficiency of the implementation

3.1	Work plan and resources 
Insert here text for your proposal

3.2	Capacity of participants and consortium as a whole
Insert here text for your proposal

Tables for section 3.1
Table 3.1a: 	List of work packages
Work package No	Work Package Title	Lead Participant No	Lead Participant Short Name	Person-Months	Start Month	End month	

							

Table 3.1b:	Work package description 
For each work package: 
Work package number 		
Work package title		

Objectives 

Description of work 

	

Table 3.1c:	List of Deliverables  

Number	Deliverable name	Short description	Work package number	Short name of lead participant	Type	Dissemination level	Delivery date
(in months)	

								

Table 3.1d:	List of milestones 
Milestone number	Milestone name	Related work package(s)	Due date (in month)	Means of verification	

					

Table 3.1e:	Critical risks for implementation 
Description of risk (indicate level of (i) likelihood, and (ii) severity: Low/Medium/High)	Work package(s) involved	Proposed risk-mitigation measures	

			

Table 3.1f: 	Summary of staff effort

	WPn	WPn+1	WPn+2	Total Person-
Months per Participant	
Participant Number/Short Name 					
Participant Number/
Short Name 					
Participant Number/
Short Name 					
Total Person Months					

Table 3.1g:	‘Subcontracting costs’ items 

Participant Number/Short Name	
	Cost (€)	Description of tasks and justification	
Subcontracting 			

Table 3.1h:	‘Purchase costs’ items (travel and subsistence, equipment and other goods, works and services) 

Participant Number/Short Name	
	Cost (€)	Justification	
Travel and subsistence 			
Equipment 			
Other goods, works and services			
Remaining purchase costs (<15% of pers. Costs)			
Total			

Table 3.1i:	‘Other costs categories’ items (e.g. internally invoiced goods and services)

Participant Number/Short Name	
	Cost (€)	Justification	
Internally invoiced goods and services			
…			

Table 3.1j:	‘In-kind contributions’ provided by third parties

Participant Number/Short Name	
Third party name	Category	Cost (€)	Justification	
	Select between
Seconded personnel
Travel and subsistence
Equipment
Other goods, works and services
Internally invoiced goods and services