Business Trips

Business trips (including travelling to the Mobility destination and back) are administrated this way:

1. Participant fills in the travel order and passes it on the IOCB Business Trips Office which ensures an approval process.
2. When the travel order is approved and signed by responsible persons, the participant is allowed to either pay all appropriate costs (i.e. conference fee, airline ticket, accommodation costs) or claim expenses by the IOCB after agreement with the Business Trips Office.
3. Eligible costs are: airline tickets, public transport tickets in economy class, seat reservations, couches and beds, local public transport, costs connected with using the car, taxi (if justified use), accommodation *** by 100 €/night
4. Accommodation and airline ticket expenses must correspond to the regular prices at time of purchase. The best way how to prove that is by a printscreen of the relevant price bid from the airline ticket aggregator (e.g. skyscanner.com) and accommodation aggregator (e.g. booking.com), or by several travel agency offers. Final choice must correspond to the cheapest offer; otherwise, it is necessary to submit a relevant explanation. This price comparison, including participant choice, has to be sent (before purchase!) via e-mail on lenka.sterbova@uochb.cas.cz (manual OP VVV Business trips documentation  ).
5. Participant is obliged to prove participation in events by copies of relevant documents, e.g. participation certificate, letter of invitation, programme, registration or photo documentation. If participant does not have any documents, it is necessary to fill in the Report of the business trip abroad  .