Procedure in the Event of Interruption of a Business Trip

Air Ticket/Other Ticket

When purchasing a ticket for business travel that includes an interruption in the trip for private purposes, the employee must generate and present the employer with a comparative ticket corresponding to the date and place of the business trip as if there were no interruption. The comparative ticket must have the same parameters as the purchased ticket (e.g. same departure time, conditions of carriage, one-way or return). Without providing a comparative ticket with identical parameters, the employer can reimburse the employee only for the price corresponding to the lowest price of the ticket that the employer can find, and the employee will not be entitled to reimbursement for any amount exceeding this lowest value. In this case, the employer will take into account the rules associated with the funding source from which the trip is financed and will also take into account the employee's legitimate interest (standard flight time to the destination, number of transfers, etc.). In the event that another employee of the institute participates in the same event and completes the business trip without interruption, their ticket may be used by the employer as the comparative ticket. In all cases, the economy of a ticket purchase must be considered.

Accommodation and Allowances

• Interruption prior to start of event

  If an employee interrupts a business trip before the start of a conference or other event, the interruption occurs at the moment of arrival at the final destination (country) and ends at the moment of the start of the conference or other event according to the official program. If this location is not the location of the event, the interruption begins upon arrival at the final destination (country) and lasts until the moment of arrival at the location of the conference or other event and its commencement according to the official program. For the duration of the interruption of a business trip, the employee is not entitled to reimbursement of accommodation, meal allowances, or other costs incurred during the interruption.

• Interruption after conclusion of event
  • In the event of an interruption of a business trip after the end of a conference or other event, the interruption occurs at the moment of the event’s conclusion according to the official program. From that time onwards, the employee is not entitled to reimbursement of accommodation, meal allowances, or other costs incurred during the interruption.
  • The interruption ends at the moment of departure of the means of transport by which the employee is returning to the Czech Republic from abroad.

Attendance During an Interruption